How do I build and maintain a contact database?
When networking and developing your contacts, it's easy to gather a wallet full
of business cards and have no recollection of who they belong to and where you
picked them up.
An effective and intuitive database will help you identify who you have met,
what you have discussed and, most importantly, where the available jobs
opportunities are.
Building a list
Managing your network requires methodical listing and dating of
contacts made and replies received.
Keep track of everyone you have made contact with including their name, job
title, company, address, phone number, e-mail address, where you met them, the
outcome of the conversation, and any tasks you need to follow up on.
You can get as detailed as you like – putting their birthdays in your diary and
sending a card might seem over the top, but often the simple touches are the
actions that make a real difference to your career.
This can all be done in a notebook, but like most pen and paper methods, there
is now a computer based alternative. A simple Excel spreadsheet is all it takes
to keep your networking running smoothly, but you might look into more powerful
database software such as Microsoft Access. Whatever you use, make sure it's
flexible, adaptable and understandable.
Maintain your database on a regular basis, cleaning out-of-date information and
updating contacts and links you have made. Your database is a vital job hunting
tool, so keep it backed up to avoid being cut off from potential job
opportunities.
Making contact
Eventually, your networking efforts will lead you directly to those
individuals who you are actively targeting, or those with direct contacts in
your chosen profession.
Once you've made contact:
- explain you career objective and ask for advice, information and referrals.
- reassure your contact that you are seeking guidance rather than asking them for
promises - always follow up with a thank you note
The error many people make when they're networking is thinking it's a one way
street. Think about what you can offer the people in your database and make
notes about their personal and professional interests.
If you have noted down that one of your contacts is a massive tennis fan and you
know someone who can get hold of Centre Court tickets at Wimbledon , make the
connection and you'll have a favour in the bag.
Networking online
The Internet offers you a far wider opportunity to network with others
across all borders and disciplines. Social networking sites from Facebook to
Twitter and business networking sites such as Xing and LinkedIn have made the
business of networking far easier and more acceptable.
Subscribe to newsgroups and mailing lists devoted to your chosen profession and
once you are familiar with the posting rules and regulations, become an active
and contributing member.
In building your database of contacts, seek to expand by tapping into other's
networks. Always ask for referrals to gain access to professionals in your field
that you would have no link to otherwise.
Networking will become more essential as your career progresses, and the effort
you put into building and maintaining your database will make your next career
step much easier.
